Zoho Application Settings
Posted by Nishi on 21 January 2025
The administrator can control the settings for other Zoho apps and third-party applications and integrations from the Other App Settings section in the Zoho Mail Admin Console.
Sync Org Contacts for EAS
When users or groups are created in an organization, their email addresses and details in their Exchange account are automatically added to the organization contacts. The admin can choose whether or not to sync these organization contacts when the account is configured via Exchange ActiveSync protocol in mobile devices or Outlook 2013 & above. If enabled, those email addresses will automatically appear in the autofill and their address book when the users compose emails.
When the user contacts are synced using ActiveSync, the organization contacts can also be synced to the devices. The administrator can choose to enable or disable EAS Org Contacts Sync from the Admin Console.
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Login to the Zoho Mail Admin Console.
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Go to the Other App Settings section, and select Contacts.
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Click on the toggle bar to Enable/ Disable across EAS Org Contacts Sync to sync organization contacts to the mobile devices of users.
The organization contacts or the global address book will be available on the mobile devices of users if the setting is enabled. Otherwise, users will be able to sync only their personal contacts using mobile Exchange ActiveSync.
Integrations and Extensions
The Integrations and Extensions section in Admin Console allows administrators to view and manage extensions that are available for integration with Zoho Mail. The options available under the Integrations and Extensions section are:
Extensions
The applications or extensions that are available for the organization members to use can be viewed here. This section has four tabs that follows:
Extensions
The Extensions tab provides a list of extensions that are available for your organization. From the listed applications, you can choose to allow or deny specific applications or extensions. Follow the below steps to allow or deny applications:
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Login to the Zoho Mail Admin Console and select Other App Settings in the left pane.
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Select Integrations and Extensions. The Extensions tab appears by default. All the applications that your users can configure as extensions will be listed here.
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Click on the toggle bar corresponding to the specific applications to allow or deny them.
Your organization's users will be able to configure the extensions that you've allowed here from the eWidgets section in Zoho Mail.
Org Extensions
The Org Extensions tab under the Integrations and Extensions section lists all the applications submitted by your organization members. You can approve or reject the submitted apps depending on whether or not you want it to be available for your users to install it. Follow these steps to approve or reject the extensions:
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Login to the Zoho Mail Admin Console and select Other App Settings from the left pane.
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Select Integrations and Extensions and navigate to Org Extensions tab. All the apps submitted by your organization's users will be listed here.
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Hover over the desired extension and select the Approve or Reject icon based on your organization's requirements.
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A confirmation dialog appears based on your selection. Click Approve or Reject.
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Once you have approved an extension, you can choose to Revoke the permission by clicking on the Revoke button. Once revoked, your organization users will not be able to install the extension any longer.
If you revoke the permission for an extension, everyone in your organization, including the existing users will not be able to use the extension any longer.
Marketplace Extensions
To manage the permission level for the Marketplace Extensions, follow these steps:
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Login to the Zoho Mail Admin Console and select Other App Settings from the left pane.
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Select Integrations and Extensions and navigate to Marketplace Extensions tab.
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You can apply one of the following options for the marketplace extensions:Users should not install Marketplace extensionsUsers can install any of the Marketplace extensionsUsers can install only specific allowed extensionsIf you choose to allow specific extensions, click on the Add button, select the apps that you'd like to allow, and finally click Proceed. Your org users will be able to access only the selected apps.
Settings
Extensions are enabled for all users by default. If you do not want your users to configure any of the available extensions follow these steps to disable them:
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Login to the Zoho Mail Admin Console, and select Other App Settings in the left pane.
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Select Integrations and Extensions and select Settings.
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Click the Enable Integrations toggle bar. Your organization users will no longer be able to use any extension.
Connect
Zoho Connect is a team collaboration software that helps teams ideate, discuss, and work together, from any place, on any device. If you are a Zoho Workplace user, you can access your Zoho Connect settings from the Admin Console.
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Login to the Zoho Mail Admin Console.
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Go to the Other App Settings section and navigate to the Connect tab.
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The settings page for Zoho Connect will open up.
WorkDrive
Zoho WorkDrive is a content collaboration platform designed for teams to store, share, manage, and work together on files of any size. If you are a Zoho Workplace user, you can access your Zoho WorkDrive settings from the Admin Console.
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Login to the Zoho Mail Admin Console.
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Go to the Other App Settings section and navigate to the WorkDrive tab.
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The settings page for Zoho WorkDrive will open up.
If you are still using Zoho Docs for file storage, it is recommended that you migrate to Zoho WorkDrive, Zoho's revamped file storage application. To migrate, follow the steps given below:
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Login to the Zoho Mail Admin Console.
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Navigate to the Data Migration menu, and click on the Docs to WorkDrive Migration option.
You can view the detailed instructions to migrate to WorkDrive in the Migration from Docs to WorkDrive help page.
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Index / Admin Guide
Zoho Mail provides extensive control panel for the administrators to manage their organization users, email accounts and policies.
Email hosting setup
Zoho Mail Suite provides enterprise features for email hosting to satisfy the needs of organizations of all types and sizes. Zoho Mail provides custom domain-based email address for all members of your organization in no time.
Troubleshooting Domain Verification
When you register the domain with one provider, but point the Nameservers to another provider, then the CNAME/ TXT/ MX/ SPF records added in your Domain Registrar is not considered valid.
Zoho Mail plugin for cPanel
cPanel provides a control panel for domain owners to manage the different aspects of web hosting. Zoho Mail Plugin for cPanel helps you sign up for email hosting with Zoho Mail from within cPanel. This plugin is available under the Email section.
Zoho Mail for Plesk
Plesk is a web hosting platform with a control panel that allows domain owners to manage the different aspects of web hosting. Zoho Mail Plugin for Plesk helps you sign up for email hosting with Zoho Mail from within Plesk.
Searching Admin Console
Zoho Mail Admin Console provides a centralized interface from where you can manage critical aspects of an organization - the different domains, users, groups, organizational spam control, email policies, to name a few. However, this wealth of information might make navigating through the Admin Console slightly challenging.
Dashboard
The Admin Console Dashboard is the first thing you will see as soon as you login to the Zoho Mail Admin Console. It is a culmination of important data your admin might need at their disposal. You can enable or disable widgets in your dashboard including data on your organization's Email Traffic Stats.
Users
The user details section, provides the list of users already added to the organization. When you click on each user, you can have a detailed view about the particular user. The Admin can also perform a set of actions on the user. The primary email address of the users are listed in the section.
Roles and Privileges
The roles available in Zoho Mail are Super Administrator, Administrator, and User roles. The members of the organizations can assume different roles in Zoho Mail, based on the requirement. The Super Administrator can provide Administrator privileges to other users.
Groups
Groups or Distribution Lists are common email addresses, shared by a set of users for a specific purpose. When an email is sent to the group account, a copy of the email gets delivered to the mailbox of all the members of the Group.
Organization Settings
The administrator can control organization-wide parameters under the Organization section. Settings for the entire organization such as the org name, logo, templates for the welcome email and signature, format for the display name and email address.
Domain Options
Zoho Mail allows organizations to add domains to their organization accounts or even buy domains through Zoho. Your organization members will further be able to send and receive emails using their custom domain-based email addresses in Zoho.
Autodiscovery Settings
The Autodiscovery service ensures that email accounts can easily be configured using the IMAP protocol or on mobile devices using ActiveSync. The procedure varies depending on whether you want to configure it for IMAP or ActiveSync.
Email Policies/ Rules
Email Policies help the administrators control the organization's email sending and receiving parameters. In Zoho Mail, you can define multiple email policies and apply them to various sets of users and groups.
Advanced Delivery Options
With Zoho Mail, you can redirect or send a copy of an email automatically by configuring Email Routing. Email Routing is helpful in many situations like if you want to automatically send a copy of one user's email to another.
Security and Compliance Dashboard
The security and compliance dashboard in the Zoho Mail Admin console provides an overview of all the recommended security configurations. It displays the overall compliance score.
Organization Security
Organization accounts hold a lot of sensitive data and there's a need for certain security rules to make sure your data stays safe and is not compromised. The administrator can protect their user and organization data with the help of email security features.
Organization Spam Control
Zoho Mail is a secure email service with a spam control system that provides multiple options to customize the settings such that they suit your organization's needs.
Zoho Mail Outlook Add-in
Zoho Mail users can now experience enhanced email security and have better control over their preferences with the new Outlook Add-in while using their email client.
Export User Accounts
The Zoho Mail Admin Console provide options to export or backup users' emails, recover any deleted emails and also retry sending of emails that have failed delivery.
Migration to Zoho Mail
Zoho Mail offers a very simple solution to migrate data from your previous email provider to the respective user accounts in Zoho Mail directly. These user accounts need to be created in Zoho Mail before adding the migration.
Zoho Exchange Migration Wizard
Zoho user and email migration wizard can be used to discover users and migrate their emails from the Active Directory/ Exchange environment to their accounts in their Zoho Mail organization accounts.
Application Settings
The administrator can control the settings for other Zoho apps and third-party applications and integrations from the Other App Settings section in the Zoho Mail Admin Console.
Email Retention and eDiscovery
Email retention is the process of retaining emails in an organization for a specific period in an organized manner based on the policies of the organization.
Email Backup and Recovery
Email backup processes and stores emails in a safe, centralized location that can be retrieved at any point in time. It helps prevent data loss by enabling users to restore email content that has been accidentally deleted or lost.
Reports & Statistics
Zoho Mail has a separate Admin Reports section which comprises of statistics on various aspects of your organization's emailing experience. As an administrator, these reports will help you gain information on all aspects of your organization.
Zoho Toolkit
Zoho Mail provides easy-to-use diagnostic tools to troubleshoot some services. There are options to check the domain and registry details. You can run some basic DNS configuration checks for a specific domain, and analyze message headers.
Subscription
Zoho Mail offers different plans to accommodate different users. One can choose the subscription that would suit their organization from the array of available plans. You can also opt for the mix and match plan to have a tailor-made subscription.
Firewall settings
Configure your firewall settings and allow your organization members to access Zoho Mail without any restrictions. All of the below-mentioned domains have to be whitelisted even if you don't see activity at those addresses.
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