Zoho User and Email Migration Wizard
Posted by Nishi on 24 January 2025
Zoho user and email migration wizard can be used to discover users and migrate their emails from the Active Directory/ Exchange environment to their accounts in their Zoho Mail organization accounts. Apart from user discovery and migration from Exchange for organization users, the wizard can also be used for migration of emails in various formats like PST or EML and import the emails to the accounts in Zoho Mail for any time anywhere access.
Steps to download the Exchange migration tool:
-
Visit Zoho Mail's migration page.
-
Navigate to the download migration tool section.
-
Select either the 32-bit or 64-bit option and click Download Migration Tool. The migration tool gets downloaded to your machine.Refer to the system requirements section for more details on 32-bit/ 64-bit.
Alternatively, you can use POP / IMAP Migration tool from the Admin Console, in case the emails are available on the server and can be accessed via POP/ IMAP. However, this can import only emails. The Calendar/ Contacts and so on need to be migrated manually. You can write to us at support@zohomail.com, for further help to get the download link for the Zoho user and email migration wizard, upon providing your requirements, free of cost.
The following are the different options available in the Migration Wizard for various requirements.
Zoho Mail Exchange Migration - Email, Calendar, Contacts, Tasks, and Notes Migration from Microsoft Exchange Server
Zoho Mail Outlook-PST Migration - Email, Calendar, Contacts, Tasks, and Notes Migration from PST files to user accounts
Zoho Mail EML Migration - Email migration from default email format (EML).
Applications of Migration Wizard:
The Migration Wizard can be used to migrate users/ emails from different sources.
Microsoft Exchange Server - Migrate the email, calendar, contacts, tasks, and notes from Exchange Server accounts to the newly configured Zoho Mail Accounts of users.
Hosted Exchange - Administrators can use the migration tool on their local servers, connect to the Hosted Exchange Admin accounts and perform the migration.
PST / Outlook files - Migrate the email, calendar, contacts, tasks, and notes from the PST files of users to the respective accounts in Zoho Mail.
EML format (.eml) files - Migrate the emails in the universal .eml format, by zipping together files, to the respective accounts in Zoho Mail.
All the above migrations can be performed by the administrators for the user accounts. The users can migrate their emails in the form of PST files or EML files, to Zoho Mail using the wizard.
System Requirements:
The Migration Wizard can be installed only on a Windows system (Windows XP/ 7/ 8/ 10/ 11) that has .NET Framework 4.6 runtime installed. Some of the recent 64-bit Windows OS systems, come pre-installed with this version of .NET Framework. In case, Microsoft .NET Framework 4.6 is not installed in your system, you can download it from this link.
If you're using the wizard for PST or Exchange migration, ensure that your system has Microsoft Outlook 2003, 2007, 2010, or higher installed. While installing the migration wizard, make sure it corresponds to the bitness of the Outlook version installed in the system. For example, if you have the 64-bit version of Microsoft Outlook, install the 64-bit migration wizard. Similarly, if you're using the 32-bit version of Outlook, install the 32-bit migration wizard.
Note:
The above runtime libraries are currently available as free downloads from the developer's website and are subject to the Terms and Conditions provided on the publisher's website.
Installation Process
You need to install the migration wizard to begin the migration process. Once the migration wizard is installed in a system, it can be launched and reused whenever a migration is to be done.
Steps to Install the Zoho Exchange Migration Wizard
-
Download the ZohoExchangeMigrationInstaller.exe from the downloads section as instructed in the system requirements.
-
Click on the downloaded file.
-
The installation path is 'C:\Zoho\Zoho Exchange Migration\' unless changed during installation.
-
The step-by-step process for installation can be followed from the onscreen instructions.
-
A shortcut to 'Zoho Exchange Migration' is placed on the desktop for easier access.
Prerequisites to run the Wizard
-
To perform the migration for multiple accounts, the Super Administrator / Administrator credentials of your Zoho organization will be required.
-
While performing the migration for a Single user / personal account, the user can sign in with their Zoho Credentials and follow the migration procedure. The admin credentials are not required.
-
Ensure that you have a free space that is close to twice the size of your data, on the drive where the tool is installed. In the case of PST migration, the recommended size of a PST file is around 4 GB.
Note:
The tool only initiates the migration process and uploads the data to the Zoho servers. Further processing is done on the servers. The duration of the migration will be dependent on various factors :
-
Size of data to be migrated
-
Connections accepted by the source server
-
The Bandwidth of the source server
Related Pages
Exchange Migration | Exchange Migration Wizard | Outlook PST Migration
Was this article helpful?
Subscribe now & Get the latest updates
Index / Admin Guide
Zoho Mail provides extensive control panel for the administrators to manage their organization users, email accounts and policies.
Email hosting setup
Zoho Mail Suite provides enterprise features for email hosting to satisfy the needs of organizations of all types and sizes. Zoho Mail provides custom domain-based email address for all members of your organization in no time.
Troubleshooting Domain Verification
When you register the domain with one provider, but point the Nameservers to another provider, then the CNAME/ TXT/ MX/ SPF records added in your Domain Registrar is not considered valid.
Zoho Mail plugin for cPanel
cPanel provides a control panel for domain owners to manage the different aspects of web hosting. Zoho Mail Plugin for cPanel helps you sign up for email hosting with Zoho Mail from within cPanel. This plugin is available under the Email section.
Zoho Mail for Plesk
Plesk is a web hosting platform with a control panel that allows domain owners to manage the different aspects of web hosting. Zoho Mail Plugin for Plesk helps you sign up for email hosting with Zoho Mail from within Plesk.
Searching Admin Console
Zoho Mail Admin Console provides a centralized interface from where you can manage critical aspects of an organization - the different domains, users, groups, organizational spam control, email policies, to name a few. However, this wealth of information might make navigating through the Admin Console slightly challenging.
Dashboard
The Admin Console Dashboard is the first thing you will see as soon as you login to the Zoho Mail Admin Console. It is a culmination of important data your admin might need at their disposal. You can enable or disable widgets in your dashboard including data on your organization's Email Traffic Stats.
Users
The user details section, provides the list of users already added to the organization. When you click on each user, you can have a detailed view about the particular user. The Admin can also perform a set of actions on the user. The primary email address of the users are listed in the section.
Roles and Privileges
The roles available in Zoho Mail are Super Administrator, Administrator, and User roles. The members of the organizations can assume different roles in Zoho Mail, based on the requirement. The Super Administrator can provide Administrator privileges to other users.
Groups
Groups or Distribution Lists are common email addresses, shared by a set of users for a specific purpose. When an email is sent to the group account, a copy of the email gets delivered to the mailbox of all the members of the Group.
Organization Settings
The administrator can control organization-wide parameters under the Organization section. Settings for the entire organization such as the org name, logo, templates for the welcome email and signature, format for the display name and email address.
Domain Options
Zoho Mail allows organizations to add domains to their organization accounts or even buy domains through Zoho. Your organization members will further be able to send and receive emails using their custom domain-based email addresses in Zoho.
Autodiscovery Settings
The Autodiscovery service ensures that email accounts can easily be configured using the IMAP protocol or on mobile devices using ActiveSync. The procedure varies depending on whether you want to configure it for IMAP or ActiveSync.
Email Policies/ Rules
Email Policies help the administrators control the organization's email sending and receiving parameters. In Zoho Mail, you can define multiple email policies and apply them to various sets of users and groups.
Advanced Delivery Options
With Zoho Mail, you can redirect or send a copy of an email automatically by configuring Email Routing. Email Routing is helpful in many situations like if you want to automatically send a copy of one user's email to another.
Security and Compliance Dashboard
The security and compliance dashboard in the Zoho Mail Admin console provides an overview of all the recommended security configurations. It displays the overall compliance score.
Organization Security
Organization accounts hold a lot of sensitive data and there's a need for certain security rules to make sure your data stays safe and is not compromised. The administrator can protect their user and organization data with the help of email security features.
Organization Spam Control
Zoho Mail is a secure email service with a spam control system that provides multiple options to customize the settings such that they suit your organization's needs.
Zoho Mail Outlook Add-in
Zoho Mail users can now experience enhanced email security and have better control over their preferences with the new Outlook Add-in while using their email client.
Export User Accounts
The Zoho Mail Admin Console provide options to export or backup users' emails, recover any deleted emails and also retry sending of emails that have failed delivery.
Migration to Zoho Mail
Zoho Mail offers a very simple solution to migrate data from your previous email provider to the respective user accounts in Zoho Mail directly. These user accounts need to be created in Zoho Mail before adding the migration.
Zoho Exchange Migration Wizard
Zoho user and email migration wizard can be used to discover users and migrate their emails from the Active Directory/ Exchange environment to their accounts in their Zoho Mail organization accounts.
Application Settings
The administrator can control the settings for other Zoho apps and third-party applications and integrations from the Other App Settings section in the Zoho Mail Admin Console.
Email Retention and eDiscovery
Email retention is the process of retaining emails in an organization for a specific period in an organized manner based on the policies of the organization.
Email Backup and Recovery
Email backup processes and stores emails in a safe, centralized location that can be retrieved at any point in time. It helps prevent data loss by enabling users to restore email content that has been accidentally deleted or lost.
Reports & Statistics
Zoho Mail has a separate Admin Reports section which comprises of statistics on various aspects of your organization's emailing experience. As an administrator, these reports will help you gain information on all aspects of your organization.
Zoho Toolkit
Zoho Mail provides easy-to-use diagnostic tools to troubleshoot some services. There are options to check the domain and registry details. You can run some basic DNS configuration checks for a specific domain, and analyze message headers.
Subscription
Zoho Mail offers different plans to accommodate different users. One can choose the subscription that would suit their organization from the array of available plans. You can also opt for the mix and match plan to have a tailor-made subscription.
Firewall settings
Configure your firewall settings and allow your organization members to access Zoho Mail without any restrictions. All of the below-mentioned domains have to be whitelisted even if you don't see activity at those addresses.
Have a query or want to discuss ?
Email:
sales@fgrade.com
Call us:
+917569743290