Posted by Nishi on 24 January 2025
Zoho Mail provides easy-to-use diagnostic tools to troubleshoot some services. There are options to check the domain and registry details. You can run some basic DNS configuration checks for a specific domain, analyze message headers, make use of encoding/ decoding functions, perform reverse lookups and check if certain port numbers are open for specific hosts.
In the Domain details section of the Toolkit, you can see all the records that have been configured for your domain name.
A brief explanation of each of the records has been given below:
MX Records or Mail Exchanger Records define the server to which a respective domain's emails need to be routed. The MX Records for each domain have to be added as suggested by the server in which their email is hosted. A domain can have multiple MX Records each with varying levels of priority. For example, if you use Zoho Mail, you will be adding the 3 MX Records suggested by Zoho Mail, and if emails cannot be delivered to the record with the lowest priority, the record with the next priority is tried and so on.
TXT Records contain any text information that might be required for external sources. It can be used for a number of purposes. Zoho Mail uses TXT Records in multiple instances such as configuring SPF, DKIM, DMARC or to verify domain ownership.
CNAME or Canonical Name is a DNS record that is used to map an alias name to the canonical domain name. Zoho Mail uses the CNAME method for domain ownership verification and in the process of customizing the login URLs.
An A Record or Address Record maps a specific domain to the physical IP address of the computer on which the domain is hosted. The A Record maps the IPv4 of the respective computer.
Like the A Record, the AAAA Record also maps the IP address associated with a domain name, but AAAA Records map the IPv6 IP address (Version 6) of the computer that is hosting the domain.
The NS Record or Name server record is used to delegate your domains or subdomain to a different name server. If you want the DNS for a domain to be resolved by a different name server, that can be mentioned here.
SOA or Start of Authority Record holds administrative information about zone transfers for any particular domain.
In case you want to view all the records that have been added for a domain in one view, Dig the records and go to the All tab. This will display all the DNS records that are associated with a particular domain.
You can find details regarding who has registered the domain and the provider from which a specific domain was purchased.
All the registration details for this domain will be displayed.
Registered to refers to the organization or the individual who has bought the domain. The Registered by parameter refers to the DNS provider with whom the domain has been registered. You can also find details about the date when the domain was registered, the date it expires and the Last modified time which refers to the last time any change was made to the domain's WHOIS information.
In the Run Checks section, you can view if the important configurations for every domain, such as the MX, SPF, DKIM etc. have been configured.
If you have the header of an email, you can view the related details in separate sections for easy understanding. Email headers usually contain a lot of information about the email. This analyzer parses the email content and presents it in an easy-to-read format. Follow the instructions on this help page to view the email headers for an email that you have in your Zoho Mail account.
If you have the IP address of a computer and want to find out the domain name that is associated with this IP address, you can use the Reverse Lookup option.
In case you want to check whether a specific port is open for a particular host, you can make use of the Port Check option.
If you would like to encode URLs or text before sending it out to someone, or if you would like to decode encoded text or URLs, you can make use of the Encode/ Decode section.
There are 4 options available:
To use any of these options, follow the instructions below:
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The Admin Console Dashboard is the first thing you will see as soon as you login to the Zoho Mail Admin Console. It is a culmination of important data your admin might need at their disposal. You can enable or disable widgets in your dashboard including data on your organization's Email Traffic Stats.
The user details section, provides the list of users already added to the organization. When you click on each user, you can have a detailed view about the particular user. The Admin can also perform a set of actions on the user. The primary email address of the users are listed in the section.
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Groups or Distribution Lists are common email addresses, shared by a set of users for a specific purpose. When an email is sent to the group account, a copy of the email gets delivered to the mailbox of all the members of the Group.
The administrator can control organization-wide parameters under the Organization section. Settings for the entire organization such as the org name, logo, templates for the welcome email and signature, format for the display name and email address.
Zoho Mail allows organizations to add domains to their organization accounts or even buy domains through Zoho. Your organization members will further be able to send and receive emails using their custom domain-based email addresses in Zoho.
The Autodiscovery service ensures that email accounts can easily be configured using the IMAP protocol or on mobile devices using ActiveSync. The procedure varies depending on whether you want to configure it for IMAP or ActiveSync.
Email Policies help the administrators control the organization's email sending and receiving parameters. In Zoho Mail, you can define multiple email policies and apply them to various sets of users and groups.
With Zoho Mail, you can redirect or send a copy of an email automatically by configuring Email Routing. Email Routing is helpful in many situations like if you want to automatically send a copy of one user's email to another.
The security and compliance dashboard in the Zoho Mail Admin console provides an overview of all the recommended security configurations. It displays the overall compliance score.
Organization accounts hold a lot of sensitive data and there's a need for certain security rules to make sure your data stays safe and is not compromised. The administrator can protect their user and organization data with the help of email security features.
Zoho Mail is a secure email service with a spam control system that provides multiple options to customize the settings such that they suit your organization's needs.
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Zoho Mail offers a very simple solution to migrate data from your previous email provider to the respective user accounts in Zoho Mail directly. These user accounts need to be created in Zoho Mail before adding the migration.
Zoho user and email migration wizard can be used to discover users and migrate their emails from the Active Directory/ Exchange environment to their accounts in their Zoho Mail organization accounts.
The administrator can control the settings for other Zoho apps and third-party applications and integrations from the Other App Settings section in the Zoho Mail Admin Console.
Email retention is the process of retaining emails in an organization for a specific period in an organized manner based on the policies of the organization.
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Zoho Mail has a separate Admin Reports section which comprises of statistics on various aspects of your organization's emailing experience. As an administrator, these reports will help you gain information on all aspects of your organization.
Zoho Mail provides easy-to-use diagnostic tools to troubleshoot some services. There are options to check the domain and registry details. You can run some basic DNS configuration checks for a specific domain, and analyze message headers.
Zoho Mail offers different plans to accommodate different users. One can choose the subscription that would suit their organization from the array of available plans. You can also opt for the mix and match plan to have a tailor-made subscription.
Configure your firewall settings and allow your organization members to access Zoho Mail without any restrictions. All of the below-mentioned domains have to be whitelisted even if you don't see activity at those addresses.
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