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Zoho Expense Pricing- Plans, Features and Cost Comparison

Managing employee expenses and business travel can be a daunting task, but it doesn’t have to be. Zoho Expense offers a powerful, automated solution to streamline the entire process, from receipt capture to reimbursement. With a variety of plans designed to fit businesses of all sizes, you can gain complete control over your spending and save time, all while enjoying a special 10% discount when you subscribe.

Zoho Expense At A Glance

Zoho Expense is a comprehensive travel and expense management platform that automates the entire process. It's designed to help businesses of all sizes simplify and gain control over their spending. The software digitizes receipts, automates report generation, streamlines approval workflows, and facilitates quick reimbursements. It's a mobile-friendly solution that makes it easy for employees to manage their expenses on the go.

Zoho Expense Pros and Cons

✅ Pros

  • Intuitive User Interface: Easy to navigate, with minimal training required for employees.
  • Powerful Automation: Receipt auto-scanning, automated report creation, and policy enforcement save significant time.
  • Robust Integrations: Connects with Zoho apps and third-party tools like QuickBooks and Xero.
  • Mobile Accessibility: iOS & Android apps allow on-the-go expense tracking and submission.
  • Customizable Workflows: Supports multi-level approval flows tailored to business needs.

⚠️ Cons

  • Manual Entry for Complex Cases: Some unique expenses may still require manual input.
  • Learning Curve for Advanced Features: Getting the most out of custom rules & integrations takes time.
  • Pricing for Add-ons: While base plans are affordable, add-ons can increase costs.

Zoho Expense Features

🧾 Receipt Management

Digitize receipts with OCR (Optical Character Recognition), automatically capturing key data.

📊 Expense Reporting

Automatically creates and submits expense reports, with options for itemized and split expenses.

🚗 Mileage Tracking

Track mileage using GPS, covered distance, or odometer readings with accuracy.

💰 Per Diem Automation

Automates per diem calculations based on predefined rules and employee locations.

💳 Corporate Card Management

Reconcile corporate card transactions and automatically match them with receipts.

📑 Approval Workflows

Configure simple, hierarchical, or multi-level approval flows to fit your needs.

🏦 Reimbursement

Quick and reliable reimbursements with options for direct bank transfers and payroll integration.

🔒 Policy Enforcement & Auditing

Set spending limits and rules to ensure compliance and prevent fraudulent activities.

Zoho Expense Pricing

Free

₹0

For small businesses looking to start their expense management journey.

Standard Plan

₹79 / user / month

For growing businesses looking to manage expenses end to end.

Premium Plan

₹149 / user / month

For enterprises needing high-level customization and automated T&E management.

Zoho Expense Integrations

Accounting & ERP

Zoho Books, Zoho Invoice, QuickBooks Online, Xero, SAP, and more.

Zoho Suite

Integrates with Zoho CRM, Zoho Projects, Zoho People, and Zoho Analytics for unified business management.

Travel & Ride-hailing

Connects with Uber and Lyft to automatically create expenses from trip receipts.

Online Reimbursement

Connects with partner banks and payment gateways for direct employee reimbursements.

FAQs

Zoho Expense pricing is tiered. There is a free plan for up to 3 users, and paid plans are priced per user per month. The exact cost depends on the plan and number of users.
Zoho Expense is an online expense management and travel platform used to automate and streamline the entire process of tracking, reporting, and reimbursing employee expenses. It's designed to reduce administrative time, ensure policy compliance, and provide real-time visibility into business spending.
In Zoho, an expense is money you've already paid for a product or service. You record it as an expense if you don't need to track future payments. A bill, on the other hand, is a record of an amount you owe that doesn't need to be paid right away. It's used to track accounts payable and manage future payments.
1. Fixed Expenses: Costs that remain constant regardless of production or sales volume (e.g., rent, salaries).
2. Variable Expenses: Costs that fluctuate based on production or sales volume (e.g., raw materials, sales commissions).
3. Operating Expenses: Costs incurred for a company's day-to-day operations (e.g., rent, utilities, salaries).
4. Non-operating Expenses: Costs not related to core business operations (e.g., interest expenses, legal settlements).
Yes, Zoho Expense offers robust employee reimbursement features. You can record reimbursements manually or integrate with payment gateways and partner banks for direct, online reimbursements.
Zoho Expense offers a 14-day free trial for its paid plans, allowing you to test out all the features before committing to a subscription.

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