Logo

Zoho Expense: Simplify Your Business Spend Management

Zoho Expense is a cloud-based tool that simplifies how businesses manage spending. From snapping receipts to approving reimbursements, Zoho Expense automates the full expense workflow. 

With features like auto-scanning, multi-currency support, mileage tracking, and custom approval rules, companies gain clarity on spend while reducing manual effort. It works seamlessly with accounting tools like Zoho Books and payroll systems, delivering smooth data flow. 

Ideal for growing teams, Zoho Expense offers affordable, scalable plans that help you stay compliant and financially organized, all while giving you real-time insight into your spend.

What Is Zoho Expense?

Zoho Expense is intuitive, end-to-end expense management software that consolidates receipt capture, approvals, and reimbursements into one platform.

It supports automated receipt scanning (via app or email), multi-currency tracking, mileage, per diem, petty cash, and custom expense policies, making expense control smarter and faster.

Who Uses Zoho Expense?

Zoho Expense serves a wide range of users:

📊 Small to Medium Businesses

Seeking cost-effective, compliant spend tracking without compromising on ease of use and scalability.

🏢 Growing Companies & Enterprises

Needing detailed approval workflows, custom roles, and advanced automation for expense management.

What Are the Most Popular Integrations for Zoho Expense?

Zoho Expense connects effortlessly with essential business systems:

📒 Zoho Books

Seamlessly sync expenses, vendors, accounts, and projects with automatic bookkeeping for faster accounting.

💰 Zoho Payroll

Route reimbursements directly into payroll runs, eliminating manual entry and ensuring accurate payouts.

📈 Other Zoho Apps

Integrate with CRM, People, Projects, Forms, Cliq, and Analytics via native integrations or Zoho Flow for automation, data syncing, and reporting.

How Zoho Expense Works

📸 Expense Capture

Snap receipts via app, forward them by email, or auto-scan for instant expense entry.

📑 Report Generation

Create expense reports, track mileage and per diem, and manage petty cash in one place.

✅ Approval Flows

Submit reports for approval using multiple levels or custom business rules.

🔗 Integration Sync

Automatically sync approved expenses into Zoho Books or Payroll for reconciliation.

🤖 Automation

Enforce spend policies, automate routing, and generate analytics to reduce admin work.

Pros and Cons of Zoho Expense

  • Comprehensive features: receipt scanning, mileage tracking, multi-currency, per diem, audit trails.
  • Strong ecosystem integration: Zoho Books, Payroll, CRM, Flow.
  • Affordable pricing, with a generous free tier (up to 3 users) and scalable paid plans.
  • Recognized for usability and value in expense tracking and automation.
  • Some advanced features (e.g., travel booking, per diem automation) only in Premium plan.
  • Minimum of 3 users required for paid plans.
  • Enterprise/Custom plans require inquiry and may entail additional configuration.
  • May require setup time for larger teams with custom workflows.

Zoho Expense Pricing (in INR)

Plan USD / user-month INR (approx.) Key Features
Free $0 ₹0 Up to 3 users; receipt upload, mileage, multi-currency, audit trail, integrations.
Standard $4 (billed annually) ₹332 Corporate card feeds, multi-level approval, cash advances, split expenses, roles, ACH payouts.
Premium $7 (annual billing) ₹581 Adds travel desk, live budget tracking, auto mileage, itemized scanning, customizable policies.
Custom Quote-based (100+ users) - Enterprise-grade: SSO, ERP/HRMS integrations, multi-entity, priority support, onboarding.

Note: Prices exclude applicable local taxes.

Top-Rated Alternatives to Zoho Expense

Tool Key Features
Expensify Strong automation, real-time reimbursements, mileage tracking—ideal for businesses with travel-heavy workflows.
SAP Concur Enterprise-level compliance, global expense policy control, and travel integration.
QuickBooks Expense Seamlessly integrates with accounting and is budget-friendly.
Rydoo AI-powered receipt processing, per diem automation, and strong multi-currency support for global teams.

Zoho Expense delivers a full-featured, cost-effective platform for modern expense tracking. Whether you're a small business or a rapidly growing enterprise, it offers scalability, integration, and automation that lifts pressure off finance teams.

At FGrade, we're ready to help you implement Zoho Expense confidently, customizing workflows, setting up approvals, and ensuring seamless integration.

Zoho Products

Explore a wide range of tools to power your business.

Zoho Products
Books
Cloud accounting software.
👉 Learn More
Cliq
Team communication and chat software.
👉 Learn More
People
HR management software.
👉 Learn More
Expense
Expense tracking and reporting tool.
👉 Learn More
Backstage
Event management software.
👉 Learn More
Directory
Identity management and single sign-on solution.
👉 Learn More
Bigin
CRM for small businesses.
👉 Learn More
Analytics
Business intelligence and analytics software.
👉 Learn More
Sales IQ
Live chat and visitor tracking software.
👉 Learn More
Bookings
Online appointment scheduling software.
👉 Learn More
Recruit
Applicant tracking and recruitment software.
👉 Learn More
Creator
Low-code application development platform.
👉 Learn More
Desk
Customer support and helpdesk software.
👉 Learn More
Connect
Social intranet and team collaboration software.
👉 Learn More
Assist
Remote IT support software.
👉 Learn More
CRM
Customer Relationship Management software.
👉 Learn More
Campaign
Email marketing and automation tool.
👉 Learn More
CRM Plus
Unified customer experience platform.
👉 Learn More
Projects
Project management software.
👉 Learn More
Commerce
E-commerce platform.
👉 Learn More
Learn
Learning management system.
👉 Learn More
Forms
Online form builder.
👉 Learn More
Lens
Augmented reality remote assistance.
👉 Learn More
Calendar
Online calendar for scheduling and collaboration.
👉 Learn More
Inventory
Inventory management software.
👉 Learn More
Meeting
Online meeting and webinar platform.
👉 Learn More
One
All-in-one suite of 45+ integrated business apps.
👉 Learn More
Sheet
Online spreadsheet application.
👉 Learn More
ShowTime
Virtual training platform.
👉 Learn More
Payroll
Payroll management for India and US.
👉 Learn More
Social
Social media management tool.
👉 Learn More
Vault
Password manager for teams.
👉 Learn More
WorkDrive
Team file management platform.
👉 Learn More
Sign
Digital signature for documents.
👉 Learn More
Writer
Online word processor.
👉 Learn More
Invoice
Online invoicing for small businesses.
👉 Learn More
Tables
Smart Work Management & Collaboration Tool
👉 Learn More
Community-spaces
Build & Manage Online Communities
👉 Learn More
Flow
Automate Workflows Easily with Zoho Flow
👉 Learn More
Data prep
Smart Data Cleaning & Preparation Tool
👉 Learn More
Webinar
Learn Zoho Apps from Experts
👉 Learn More
Flow
Automate your workflows and connect apps effortlessly.
👉 Learn More
RPA
Automate repetitive tasks with Zoho’s powerful RPA tools.
👉 Learn More
Apptics
Gain actionable insights from your app analytics.
👉 Learn More
Marketing Automation
Engage, nurture, and convert leads with smart automation.
👉 Learn More
Bug Tracker
Track, manage, and fix bugs to deliver better software.
👉 Learn More
QEngine
Test your apps efficiently with Zoho’s quality assurance suite.
👉 Learn More
IoT
Connect and manage devices with Zoho’s IoT solutions.
👉 Learn More
Practice
Empower accounting firms with seamless practice management.
👉 Learn More
FSM
Streamline field service operations from booking to billing.
👉 Learn More
Office Integrator
Integrate document editing, spreadsheets, and presentations into your apps.
👉 Learn More