We will break down the key differences between Gmail and Outlook to help you decide which suits your business best.
Feature | Gmail | Outlook |
---|---|---|
Cost | Google Workspace starts at Rs 160/user/month (Business Starter), with premium features, cloud storage & custom domain. | Free for personal use. Premium via Microsoft 365 Basic at Rs 1499/year. |
Storage | 30GB to 5TB, shared across Gmail, Drive & Photos. Higher plans offer pooled team storage. | 50GB mailbox + 1TB OneDrive storage even on basic plans. More space for individual files. |
Email Interface | Clean, minimalist UI with labels, smart suggestions & powerful search. Easy to navigate. | Traditional folder-based layout, Focused Inbox, integrates well with Calendar and Tasks. Great for structured organization. |
Security | AI-driven spam/phishing protection, 2-step verification, data encryption. Advanced tools like DLP & Vault on higher plans. | Includes Microsoft Defender, anti-phishing, encryption, and conditional access policies. Trusted enterprise-grade security. |
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Choosing between Gmail and Outlook ultimately depends on your business needs. Gmail excels in collaboration, simplicity, and seamless integration with Google apps — perfect for startups and modern teams. Outlook, on the other hand, offers powerful email organization, advanced security, and deep integration with Microsoft tools, making it ideal for structured workflows and traditional enterprises. Carefully assess your priorities to pick the platform that best supports your productivity and growth.