Mail Settings


Posted by Nishi on 4 February 2025


Zoho Mail Settings offers you extensive customization options to manage your preferences based on various parameters. You can choose your preferences for your account and also make it convenient for your usage by applying the necessary settings.

Click the respective links to explore the various options available in each section:

System and Appearance - You can manage the basic system and appearance settings, like the Startup settings, default view, number of emails shown per page, default font used, etc in this section. 

Compose - You can manage the outgoing mail-related settings like Outbox settings, outgoing font settings, request receipt settings, etc. 

Themes - You can choose the theme for your Zoho Mail account here. 

Keyboard Shortcuts - You can enable default or Customized Keyboard shortcuts on this page. In case you have been using an email client and used to the Keyboard shortcuts there, you can customize the Zoho Mail Keyboard shortcuts to match your previous email clients' keyboard shortcuts.

Filters - You can set up Filters/ Rules which automatically classify the emails into different folders based on the criteria set in the filters. 

Archive Options  - You can customize the Archival options, which trigger the auto-archive activity for your account. 

Send Mail As - You can set up different 'From addresses' and associate different addresses with various accounts. 

Signatures - You can set up multiple Signatures to match your different roles and set up default signatures for different From addresses you use. 

Vacation Reply - You can configure Vacation Reply/ Auto Response message for your account, based on a particular duration and sending interval. 

Manage Mailbox Storage - This section explains the options available to monitor and manage your mail account storage. 

Zoho Mail – Powerful Email & Calendar for Business

Zoho Mail is a secure, encrypted, and ad-free email platform designed for modern businesses. It helps automate communication, manage calendars, and streamline team collaborationβ€”all in one unifiedΒ workspace.

1. Zoho Mail Overview

Discover the features and benefits of Zoho Mail for personal and business use.

πŸ‘‰ Explore Zoho Mail

2. Install as PWA

Use Zoho Mail like a native app with Progressive Web App support.

πŸ‘‰ Install the PWA

3. Email Reminders Setup

Never miss important tasksβ€”set email reminders easily.

πŸ‘‰ Set Reminders

4. POP Access Setup

Configure POP settings to download emails to your device.

πŸ‘‰ Enable POP Access

5. Folder Sharing in Zoho

Securely share folders for team collaboration.

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6. Managing Incoming Emails

Master your inbox with smart email management features.

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Perform email tasks faster using Zoho Mail’s Quick Actions.

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8. User’s Guide to Zoho Mail

A complete walkthrough to help new users get started.

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9. Advanced Search Tips

Find any email quickly with powerful search filters.

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10. Login Tips & Guide

Ensure secure and seamless login every time.

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11. Email Sharing Feature

Collaborate easily by sharing emails with your team.

πŸ‘‰ Enable Email Sharing

12. Zoho Mail Notifications

Set up custom alerts for new emails and activities.

πŸ‘‰ Configure Notifications

13. Zoho Mail Integrations

Connect with apps like CRM, Calendar, and more.

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14. Close Account or Logout

Learn how to log out or close Zoho Mail sessions safely.

πŸ‘‰ Sign Out Properly

15. Import & Export Emails

Transfer email data in or out of Zoho Mail easily.

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16. Offline Mode Guide

Access and respond to emails even without internet.

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17. Send Emails Easily

Compose and send emails with Zoho’s intuitive interface.

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18. Custom Tags for Emails

Sort and organize messages with personalized tags.

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19. Desktop Lite Access

Lightweight version of Zoho Mail for fast performance.

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20. POP vs IMAP Explained

Choose the right access protocol for your workflow.

πŸ‘‰ Compare Options

21. Use Bookmarks

Save important emails for quick future access.

πŸ‘‰ Bookmark Emails

22. IMAP Configuration Guide

Set up IMAP for seamless syncing across devices.

πŸ‘‰ Configure IMAP

23. Customize Mail Settings

Adjust Zoho Mail settings to suit your preferences.

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24. Create Notes in Zoho Mail

Keep quick thoughts or reminders inside your inbox.

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25. Read Emails Effectively

Tips and tricks for smarter email reading habits.

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26. Developer Space Guide

Build custom tools using Zoho Mail’s developer features.

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27. Calendar Integration

Schedule meetings directly from your inbox.

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28. Custom Domain Setup

Use your own domain with Zoho Mail.

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29. Email Forwarding Guide

Automatically forward emails to another account.

πŸ‘‰ Enable Forwarding

30. Zoho Mail vs Microsoft 365

A detailed comparison of features and pricing.

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31. Beginner’s Getting Started Guide

Step-by-step for first-time Zoho Mail users.

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32. Create Custom Reminders

Keep tasks on track with built-in reminders.

πŸ‘‰ Manage Reminders

33. Track Tasks with Built-In Tool

Manage your to-dos right from your inbox.

πŸ‘‰ Use Zoho Tasks

34. Manage Contacts Easily

Add, edit, and organize your email contacts.

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35. POP Accounts Configuration

Easily connect other POP email accounts to Zoho Mail.

πŸ‘‰ Set Up POP Accounts

36. Mobile Access to Zoho Mail

Use Zoho Mail efficiently on Android or iOS devices.

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37. Manage Folders in Zoho Mail

Organize emails using smart folder management.

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38. Zoho Mail Add-On Features

Enhance your email workflow with extra tools.

πŸ‘‰ Explore Add-ons

39. Attachment Viewer Tool

Preview file attachments without downloading.

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40. Fix IMAP Access Issues

Troubleshoot and resolve IMAP problems.

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41. Manage Groups in Zoho Mail

Create and control email groups effortlessly.

πŸ‘‰ Manage Groups

42. Control Spam Settings

Tweak spam filters and protection preferences.

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43. Set Up SMTP Server

Configure SMTP for outgoing email delivery.

πŸ‘‰ Configure SMTP

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